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AccuPOS Retail End of Shift/Day QuickBooks
2003 or higher US and Canada At the end of every shift (when the
funds are taken out of the till), a Z end of shift report must be performed.
The Z report will reset the till back to the pre defined ‘Starting Cash’
amount, and at the same time will update QuickBooks with sales information
and tendering totals. Before you
can Z out… Close
all suspended transactions – You must complete all suspended
transactions that are assigned to this till. If you
need to keep these tickets open, you may load them using a different till and
save them back. Doing so will assign the transaction to the new till. Log
the till out – If you click on the Z button and the till is not
available for reset, it means that it is still logged in
at the Point Of The Z end of Shift report is done
using AccuPOS management 1)
Click on
the Z button.
2)
From the drop-down menu, select the Cash Till number you
used to process transactions 3)
Count the total cash and check in your till (including
starting cash) and enter the total in the Ending Cash field. 4)
Click Reset.
Once you click on the
Reset button, a Z end of shift report will appear. This report will contain
tendering totals, sales and returns by type, taxable non-taxable and tax
totals for this shift. At the same time, the
QuickBooks Adapter will update the QuickBooks company file, check the adapter
and make sure that Sales imported into QuickBooks and no errors occurred.
The update will contain
sales information for that shift and will post as follows -
Add/Update
customers in the QuickBooks customer job list, that where added or changed at
the Point Of -
Post
individual Sales Receipts for all Point Of Sale transactions that had
customers assigned to, just the way they happened at the Point Of -
Post one
summarized Sales Receipt for all transactions processed during this shift that
had no customers assigned to the CashSales customer in QuickBooks. -
Post
individual Invoices for all Point Of Sale transactions that where tendered
using the Customer Account tender type. -
Post Tendering
Totals by type to user defined account. The Z for that shift will
get a sequence number assigned. It can be used to
view transaction detail reports, regenerate Z reports and resend sales
information to accounting using this sequence number. If the ending cash for the
shift is either over or short, AccuPOS will still
report the total cash that should have been collected. The Over/Short on the
Z report does not transfer to QuickBooks. To adjust the cash amount before
you deposit, create an Over/Short account in QuickBooks and manually transfer
the over or sort amount into this account by creating a Journal Entry. At
the end of each day, it is necessary to check the Tender
Summary account in QuickBooks, as it is used as an
additional audit trail account. The account balance should remain Zero ($0.00). Every day after QuickBooks is updated by AccuPOS, you should check the
balance of this account. If this account has a Zero balance that means that
sales have posted correctly. If this account is either positive or negative,
there was a problem with the update and you should contact the AccuPOS Retail
support team immediately. |
