AccuPOS Retail end of day/shift

Peachtree 2004 or higher Pro and Premier

At the end of every shift (when the funds are taken out of the till), a Z end of shift report must be performed. The Z report will reset the till back to the pre defined ‘Starting Cash’ amount, and at the same time will update Peachtree with sales information and tendering totals.

Before you can Z out…

Close all suspended transactions – You must complete all suspended transactions that are assigned to this till. If you need to keep these tickets open, you may load them using a different till and save them back. Doing so will assign the transaction to the new till.

Log the till out – If you click on the Z button and the till is not available for reset, it means that it is still logged in at the Point Of Sale. Before you can Z out, you must log the till out by either closing the Point Of Sale program or logging a different till in.

The Z end of Shift report is done using AccuPOS management

1) Click on the Z button.

2) From the drop-down menu, select the Cash Till number you used to process transactions

3) Count the total cash and check in your till (including starting cash) and enter the total in the Ending Cash field.

4) Click Reset.

Once you click on the Reset button, a Z end of shift report will appear. This report will contain tendering totals, sales and returns by type, taxable non-taxable and tax totals for this shift.

At the same time, the Peachtree Adapter will update the Peachtree company file. Check the adapter and make sure that Sales imported into Peachtree and no errors occurred.

The update will contain sales information for that shift and will post as follows

- Add/Update customers in the Peachtree customer job list, that where added or changed at the Point Of Sale.

- Post individual Receipts in Peachtree for all Point Of Sale transactions that had customers assigned to, just the way they happened at the Point Of Sale.

- Post summarized Receipt in Peachtree for all transactions processed during this shift that had no customers assigned to, to the CashSales customer in Peachtree.

- Post individual Invoices for all Point Of Sale transactions that where tendered using the Customer Account tender type.

- Post Tendering Totals by type to user defined GL Accounts.

The Z for that shift will get a sequence number assigned. This number can be used to view transaction detail reports for that shift, regenerate Z reports and resend sales information to accounting using this sequence number if it failed going in this first time.

If the ending cash for the shift either is over or short, AccuPOS will still report the total cash that should have been collected to Peachtree. The Over/Short on the Z report does not transfer to Peachtree. To adjust the cash amount before you deposit, create an Over/Short account in Peachtree and manually transfer the over or sort amount into this account by creating a Journal Entry.

At the end of each day, it is necessary to check the Tender Summary account in Peachtree, as it is used as an additional audit trail account. The account balance should remain Zero ($0.00). Every day after Peachtree is updated by AccuPOS, you should check the balance of this account. If this account has a Zero balance that means that sales have posted correctly. If this account is either positive or negative, there was a problem with the update and you should contact the AccuPOS Retail support team immediately.