AccuSHIFT Time Clock User Guide

AccuSHIFT Time Clock is an easy to use solution that allows collecting employee hours and having them update accounting. This guide will help demonstrate how to collect hours, view and make corrections before sending to accounting.

Collecting Hours

Using the Time Clock GUI, employees can clock in and clock out either by using employee login cards, or just be entering their code manually.

1. Start AccuSHIFT Time Clock program using the shortcut on the desktop. When using AccuPOS Point Of Sale, AccuSHIFT can be started using the on screen keys.

2. Swipe or enter employee code.

3. Select In when clocking in or Out when clocking out.

When clocking in, If an employee has more then one pay level assigned to him, he will be presented with pay options and will be able to select the appropriate one.

If the employee made a mistake and clocked in under the wrong pay level, they need to go ahead and clock in again. Later, the wrong clock in will be flagged as invalid, and can be removed by a manager.

View Employees

During the pay period and before sending hours to accounting, details of hours collected can be viewed and adjusted if necessary using AccuSHIFT management.

To view the employee hours, select View Employees from the tasks menu. A list will display including total hours collected so far. If Invalid Time(s) appears next to the employee name, it means at least one of the time posting is either incorrect or incomplete. Correction must be made before sending hours to accounting.

Making Corrections

If Invalid Time(s) is indicated when viewing the employee list, there could be four possible reasons.

A. Employee has hours collected with no Pay Level selected.

B. Employee has clocked in without clocking out.

C. Employee clocked out without clocking in.

D. Employee has been logged in for more then 15 hours.

1. Click on the row of the employee to see time details.

2. Highlight the row that has a red block cell.

3. Correct the issue or cancel the entire row by clicking on Cancel.

4. Click Save when done.

If an entire day is missing, click New to add an entry. Select the Pay level, date and time in and date and time out. Click Save when done.

Print Employee Time Sheet Reports

Before sending employee times to accounting, it is recommended that the employees review and sign off on their hours to ensure there are no mistakes. To do so, select Employee Time Sheet from the report menu.

This report contains details of the current pay period, once printed each employee will be printed on a separate page.

Send Current Period to Accounting

Once the hours have been reviewed and are ready to be sent to accounting, select Send Time Posting to Payroll using the Tasks menu. You will be prompted whether or not to advance to the next pay period, unless you are sending times to accounting in the middle of the pay period, select yes.

Resend Period to Accounting

In the event that a pay period did not post to accounting, the accounting adapter will prompt a message describing the reason. Once the issue is corrected, the pay period can be re sent to accounting.

1. From the Tasks menu select Resend Time Posting to Accounting.

2. Highlight the time period and click on Export to Accounting.