AccuCount Receive Inventory

AccuCount’s Receive Inventory feature helps receiving inventory fast and accurately by using the AccuCount portable scanner.

The receiving process is done it two easy steps.

1. Scan items as they are being received, using the AccuCount portable scanner.

2. Use AccuCount Receive Inventory to view received item list and send to accounting.

Step One – Receive Using The Portable Scanner

Using the AccuCount portable scanner, scan items and enter quantities as shipments are coming in. It is possible to receive more then one shipment from multiple vendors.

1. Turn on the AccuCount portable scanner.

2. Select 1 to collect data.

3. If a Purchase Order exists for this shipment in Accounting, or if receiving more then one shipment at a time, enter a PO number and select Enter (the yellow button).

If you are only receiving one shipment from one vendor, it is not mandatory to enter a PO number, just click Enter to skip.

4. Scan the items bar code. If the bar code is not scanning or the item is not bar-coded, use the keypad to enter the code assigned for this item in accounting followed by Enter.

5. Enter the total number received of the item followed by the Enter key.

6. If you know the cost of the item, enter it. Otherwise select the Enter key to skip entering the cost. It is possible to edit the cost before sending to accounting (when viewing the received order).

7. Repeat steps 3-6 to scan additional items.

8. To receive another order or receive from a different vendor, click ESC on the AccuCount Portable Scanner to get to the main menu, and click Collect Data. Assign a different PO number for the item receipt to be separated in accounting.

If a quantity is entered for an item and later more of the same item is found, it is OK to scan it again. Make sure you only enter the new quantity found and that you use the same PO number if restarting the Collect Data. Also the quantity can be adjusted in AccuCount before sending to accounting.

Once the received items are scanned, upload the file from the scanner to the computer AccuCount is installed on.

To upload the file:

1. Click on the ESC button on the AccuCount scanner to get back to the main menu.

2. Select 2 to Upload Data.

3. Place the AccuCount scanner in the cradle.

4. Start the AccuCount scanner Application Generator.

5. Click on the Menu button (orange).

6. Select Receive Data >> Via RS232.

7. Select the folder to save the scanner information in, name it and click Save.

8. Once the data is uploaded, click No when prompted to view data.

Step Two – Compare to Packing Slip and Update Accounting

Once the receiving is completed and file containing the data is uploaded, the data can be reviewed and then posted to accounting.

1. Start AccuCount Inventory.

2. Click on Refresh From Accounting to load the latest inventory list from accounting. Wait for the inventory list to load, depending on the number of items it may take a while. ***Remember, the AccuPOS Adapter must be running.***

3. Click on the Receive Items button.

4. Click on Get Scanner File.

5. Click on Add Scanner File and browse to the file uploaded from the portable scanner (repeat this step for multiple scanner files). Click Done when finished.

6. Highlight each PO and assign a vendor from the vendor drop down and click Update. PO’s will not post to accounting without a vendor name.

7. Double click on the folder next to the PO header to expand and view the items received for each purchase order.

8. Make sure there are no Item Not Found in place of the description for any of the line items. If you do find one, highlight the item and correct the item code. It is also possible to correct the quantity received and cost. Make sure you click Update after making changes to the item.

9. Once the Items Receipts is reviewed, click Send To Accounting, to send the received list to accounting.