AccuCount Inventory Adjustment

AccuCount’s Inventory Adjustment feature helps expedite the time consuming task of comparing physical inventory counts to the accounting program, inventory quantity on hand.

This process is done in two easy steps.

1. Using a portable scanner, scan items and enter quantities on hand.

2. Use AccuCount to compare accounting vs. scanner counts and update accounting.

Step One – Scan Using The Portable Scanner

Before you can compare the physical counts to the accounting quantity on hand, you need to collect the physical inventory counts using the AccuCount portable scanner.

It is not mandatory to scan the entire inventory list at once; you may scan and adjust one section at a time. However, it is necessary to account for the total count of any given item. If there are some on the shelf and some in the warehouse make sure you account for both.

1. Turn on the AccuCount portable scanner.

2. Select 1 to collect data.

3. Select Enter (the yellow button) when prompted to enter a PO Number without entering a value. You would use this feature only when receiving inventory. If a value is accidentally entered, it will not cause any issues.

4. Scan the items bar code. If the bar code is not scanning or the item is not bar-coded, use the keypad to enter the code followed by Enter.

5. Count the total number of the scanned item and enter it followed by the Enter key.

6. Select the Enter key when prompted to enter cost without entering a value. You would use this feature only when receiving inventory. If a value is accidentally entered, it will not cause any issues.

7. Repeat steps 3-6 to scan additional items.

If a quantity is entered for an item and later more of the same item is found, it is OK to scan it again. Make sure you only enter the new quantity found.

Once the desired items are scanned, the file from the scanner will need to upload to the computer AccuCount is installed on.

To upload the file

1. Click on the ESC button on the scanner to get back to the main menu.

2. Select 2 to Upload Data.

3. Place the AccuCount portable scanner in the cradle.

4. Start the AccuCount portable scanner Application Generator.

5. Click on the Menu button (orange).

6. Select Receive Data >> Via RS232.

7. Select the folder to save the scanner in, name it and click Save.

8. Once the data is uploaded, click No when prompted to view data.

Step Two – Compare Counts and Update Accounting

Once the physical count is completed and file containing the data is uploaded, compare it to the accounting on hand quantities and make the necessary adjustments.

1. Start AccuCount Inventory.

2. Click on Get Scanner File.

3. Click on Add Scanner File and browse to the file uploaded from the portable scanner (repeat this step for multiple scanner files). Click Done when finished.

4. Click on Refresh From Accounting to load the latest inventory counts from accounting. Wait for the inventory list to load, depending on the number of items it may take a while. ***Remember, the AccuPOS Adapter must be running.***

5. Review the item list and click Adjust to send adjustment to the accounting program.

When reviewing the comparison between the physical quantities counts and the accounting on hand, AccuCount will automatically determine whether to adjust a specific item or not depending on the results.

1. If the quantity Scanned (total from the scanner) is greater then the On Hand (total from accounting), AccuCount will automatically select the item to be adjusted.

If for some reason it seems like quantity scanned is incorrect and you would like not to adjust this item in accounting, remove the check mark from the Adjust column.

2. If the quantity Scanned (total from the scanner) is lower then the On Hand (total from accounting) but is greater then zero, AccuCount will automatically select the item to be adjusted.

If for some reason it seems like quantity scanned is not correct and you would like not to adjust this item in accounting, remove the check mark from the Adjust column.

3. If the quantity Scanned (total from the scanner) is Zero, AccuCount will not select the item to be adjusted. Doing so enables adjusting inventory one section at a time. In addition, it prevents setting the quantity on hand in accounting to Zero, if the item accidentally was not scanned.

To set the quantity on hand for this item in the accounting program to zero, manually check the Adjust column.

4. If the Quantity Scanned (total from the scanner) is equal to the quantity On Hand (total from accounting), the Adjust will not be available since there is no adjustment to be made.